Document Control Services
BRCGS Document Control Services – Master Your Compliance Documentation
Keep Your BRCGS Documents Perfectly Organized & Audit-Ready
Struggling with documentation chaos? Our Document Control Services bring structure to your compliance system with professional version control and change management processes designed to meet the document control requirements of BRCGS Global Standards. We help you: ✓ Eliminate outdated documents with robust version control ✓ Streamline approvals through structured change management workflows ✓ Pass audits with complete, current, and traceable documentation
Who this service is for
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• Facilities preparing for initial BRCGS certification (pre-certification)
• Facilities that are already BRCGS-certified but need to:
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∘ Strengthen or clean up their documentation system
∘ Fix findings from a surveillance or recertification audit
∘ Transition from a paper-based to a digital system
∘ Ensure traceability, version control, and ongoing compliance between audits
- ∘ Strengthen or clean up their documentation system ∘ Fix findings from a surveillance or recertification audit ∘ Transition from a paper-based to a digital system ∘ Ensure traceability, version control, and ongoing compliance between audits
Our Document Control Solutions
1. Establish a BRCGS-Compliant Documentation System
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• Identify and organize all required controlled documents as defined under BRCGS (e.g., HACCP documents, prerequisite programs, quality manuals, site procedures).
• Draft and implement a Document Control Procedure meeting BRCGS requirements.
• Set up a controlled document register listing document title, reference, version number, revision history, owner, and approval status.
2. Implement Document Control Mechanisms
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• Apply strict version control (revision numbers, issue dates, change history, authorized signatures) in compliance with BRCGS expectations.
• Remove obsolete documents from points of use and archive them properly.
• Ensure that only current, approved versions of documents are available to personnel.
3. Develop Record-Keeping Framework
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• Design standardized BRCGS-aligned forms and logs for:
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∘ CCP and operational prerequisite monitoring
∘ Corrective action reports
∘ Internal audits
∘ Equipment calibration and verification
∘ Cleaning and sanitation checks
• Define roles for completing, reviewing, and verifying records per BRCGS Clause 3.4.2.
- ∘ CCP and operational prerequisite monitoring ∘ Corrective action reports ∘ Internal audits ∘ Equipment calibration and verification ∘ Cleaning and sanitation checks
4. Update training on BRCGS Documentation Protocols
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• Develop and customize targeted training on document control and record-keeping as outlined in the BRCGS standard.
• Provide materials to help staff understand how to differentiate between current and obsolete documents, and how to complete records accurately and in real time.
5. Launch BRCGS Documentation System (if applicable)
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• Develop and execute a rollout plan for full system implementation.
• Establish a document review schedule per BRCGS standards for ongoing maintenance.
6. (Optional) Digital Documentation System Setup
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• Configure or recommend a digital system that supports BRCGS compliance (e.g., access control, auto-versioning, audit trails).
• Set up user permissions and automated workflows for approvals, reminders, and archiving.
• Provide coaching for system users and ongoing support as needed.
Deliverables
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• Updated and customized BRCGS-Compliant Document Control Programs
• Controlled Document Register (with all BRCGS-required fields)
• Record Templates for all applicable BRCGS-required logs and checklists
• Document Version History and Change Logs
• Obsolete Document Archive Guidance
• Verification and Sign-Off Sheets for Record Completion
• Internal Audit Reports and Corrective Action Logs
• Training Records and Staff Acknowledgment Forms
• Document Review & Update Schedule
Service Options & Pricing
| Service | Description | Investment |
|---|---|---|
| Basic Document Control Setup | System creation with staff training | Starts at $2,800.00 per Facility |
| Ongoing Document Management | Monthly support for document maintenance & updates | $750/month |
| Full Document Overhaul | Comprehensive redesign and rebuild of documentation | Get Custom Quote |